Medical Affairs Operations Contractor (Sr Professional/Manager)

The Medical Affairs Operations Contractor ensures consistent and compliant field medical affairs operations. In accordance with Company Policies, the FMA Contractor will plan, execute, track, and report on Field Medical Projects including: FMA systems/tools, metrics, presentations, meeting planning, and overall operational coordination.

In partnership with the Medical Operational Excellence Lead & Field Team Leads, the Medical Affairs Operations Contractor will execute all field medical contracts, track respective invoicing, provide operational oversight on field initiatives and onboarding processes to ensure effective completion and appropriate documentation.  

• Directly support the Medical Operations Excellence Lead in developing and managing project plans, tracking tools and dashboards, laying out key actions, stakeholders, resources and milestones, for prioritized projects
• Establish and track development timelines for MSL plans (region management, and KOL mapping) with leadership from TA Leads
• Provide VAULT CRM system support in alignment with Medical Operational Excellence and Cross-Functional CRM systems leads
• Support with Medical to medical content system upload, maintenance, version control; i.e. round tables – support MSL to manage content and liaise with vendor to submit for approvals and track content revisions
• Create, refine and support the roll-out of harmonized work instructions across the following MSL activities (plans, budget, reviews, etc.): Roundtables, regional/virtual advisory boards, and insight programs
• Provide dedicated field project management support for the coordination of all field Medical Affairs projects and operations across all FMA teams
• Manage and schedule applicable field medical affairs meetings, content review sessions and workshops
• Track and monitor outside services: monitor budgets; review invoices, contracts, and coordinate agreements; communicate any potential operational concerns based upon regular risk-based assessments
• Fulfill reporting requests from FMA Team Leads for VAULT CRM modules and other Field-based systems (Veeva Link Key People, Veeva Insights)
• Manage the operationalization of MSL systems and metrics data and reporting (Veeva CRM, Link Key People, Scientific Share of Voice, InVision), working with field operations and vendor management (i.e. timely completion of tasks, clear and aligned project-specific communication)
• Maintain an FMA Log: Maintaining transparency into Issues, Risks, Decisions and Changes to FMA Operations

• Maintain knowledge of all SI compliance and regulations ensuring consistency in implementation of policies

MINIMUM JOB REQUIREMENTS

• Bachelor’s degree is preferred, but not required with applicable experience
• Minimum of 5 years’ experience in pharmaceutical industry ; a minimum of 2 years experience supporting in an operational role required, field medical affairs operations experience highly preferred
• Demonstrated high level proficiency with Microsoft Office Suite of products (Office, Word, Excel, Power Point, Adobe), and strong typing skills
• Strong project management skills and experience; Ability to effectively organize and prioritize tasks to achieve established deadlines; PMP preferred
• Proactive style and able to anticipate needs, with a high level of attention to detail
• Experience and success managing multiple tasks and deadlines at once. Excellent time management and organization skills
• Ability to establish and manage relationships with company field and internal roles
• Excellent interpersonal, communication (oral and written), and presentation skills
• Ability to work in a matrixed environment and provide leadership to a diverse team
• Demonstrated skills in systems management, coordination of teams, communication, meeting planning, effective reporting processes, and activity/project documentation
• Must live a commutable distance to our US Corporate Headquarters in Florham Park, NJ. Office presence required 50% per month, at least 2-3 days per week

Additional Information

The hourly rate for this position is $48-$75. Individual pay is determined by several factors, which include but are not limited to: job-related skills, experience, and relevant education or training. The range does not include the comprehensive benefits, bonus, long-term incentive, applicable allowances, or any additional compensation that may be associated with this role. 

Shionogi Inc. is an equal opportunity employer supporting individuals with disabilities and veterans. All qualified applicants will receive equal consideration for employment opportunities based on valid job requirements without regard to race, color, religion, sex (including pregnancy), marital status, national origin, age, ancestry, citizenship, disability, genetic information, status as a disabled veteran, a recently separated veteran, Active Duty Wartime or Campaign Badge Veterans, and Armed Forces Service Medal Veterans, or any other characteristic protected by applicable law. It is the policy of Shionogi Inc. to undertake affirmative action for protected veterans and individuals with disabilities in compliance with all federal, state, and local requirements to recruit a diverse pool of protected veteran and individuals with disabilities applicants and to ensure that our employment practices are, in fact, non-discriminatory.

If you are qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access this website to apply for a vacancy as a result of your disability. You can request accommodations by calling 973-307-3550 or by sending an email to ShionogiHR@shionogi.com.